Request for Proposals (RFP 2025-01) - Solid Waste & Recycling Collection and Disposal Services

Notice is hereby given that the City of Westlake, Florida is seeking proposals from interested and qualified firms to provide hauling and disposal of municipal solid and vegetation waste, recycling, and bulk debris.

Request for Proposal documents are available beginning Wednesday, July 2, 2025. Copies of the Proposal documents, requirements, scope of service, and all other pertinent information necessary to submit a complete package may be obtained electronically from (a) the City of Westlake website at www.westlakegov.com (b) contact the City Clerk, Zoie Burgess, at zburgess@westlakegov.com (c) call the City Hall Clerk’s Office at (561) 530-5880 ext. 104.

Those interested in providing these services are instructed to submit in a SEALED envelope/package one (1) original hard copy proposal including original signatures, one (1) additional hard copy and one (1) digital copy (USB Drive). Sealed Proposals must be clearly marked on the outside “RFP #2025-01, Solid Waste & Recycling Collection and Disposal Services” and must be received by the City Clerk at 4001 Seminole Pratt Whitney Road, Florida 33470, before the deadline on Thursday, August 7, 2025, at 10:00 AM, local time.

It is the responsibility of the Proposer to ensure that all pages are included in the submission. All proposers are advised to closely examine the request for Proposals documents. Late Proposals will not be accepted, whether by mail or otherwise. Proposals will be returned to the sender unopened. Any questions regarding the completeness or substance of the Request for Proposals documents or the scope of services must be submitted in writing via email to the City Clerk, Zoie Burgess, zburgess@westlakegov.com.

A mandatory pre-proposal meeting will be held on Wednesday, July 16, 2025, at 10:00 a.m. at the City of Westlake City Hall at 4001 Seminole Pratt Whitney Road , Westlake, FL 33470. Attendance at the pre-bid conference is MANDATORY.

Deadline to Submit Questions: Questions must be submitted in writing to the City Clerk, Zoie Burgess at zburgess@westlakegov.com no later than the deadline on Friday, July 25, 2025, at 3:00 p.m.

The City reserves the right, in its sole discretion, to accept or reject any or all Proposals, in whole or in part, to waive all nonmaterial irregularities and/or technicalities and to award, the contract on such terms it deems will best serve the interests of the City.

This solicitation is subject to the Florida Cone of Silence Laws, specifically Palm Beach County Code cone of silence.  Any communications outside of the authorized avenues is prohibited and may be subject to legal remedies.  This would include any council member, contract services providers or any individual appointed to evaluate or recommend selection in the procurement process.  The cone of silence shall terminate at the time the city awards or approves the contract for services or votes to reject all proposals or otherwise takes action which ends the solicitation process.

Pursuant to section 287.05701, Florida Statutes (2024), the City may not request documentation of or consider a vendor’s social, political, or ideological interests when determining if the vendor is responsible. Further, the City may not give a preference to a vendor based on the vendor’s social, political or ideological interests.

Zoie Burgess, CMC

City Clerk, City of Westlake

Publish: July 2, 2025, July 9, 2025